Community Wellbeing Committee

THE CORPORATION OF THE TOWN OF PENETANGUISHENE

APPENDIX “D4”

Wellbeing and Accessibility Advisory Committee

Advisory Committee Membership

Total membership of public 8 members including:

Minimum one (1) member of the public representing Seniors

Minimum one (1) member of the public representing Youth (age 16-30)

Minimum one (1) member of the public representing Accessibility

Minimum one (1) member of the public representing the Francophone community

Minimum one (1) member of the public representing the Indigenous community

Three (3) members of the public at large

One (1) Council representative (designated by the Mayor and ratified by Council)

Staff representatives (to be determined by the CAO)

Committee Mandate:

To provide support and advice to Council, applicable Staff and other associated Advisory Committees relative to enhancing the health and quality of life for Penetanguishene residents through a wide range of innovative, inclusive, and accessible events, programs, and infrastructure, providing opportunities for physical activity, social interaction and community engagement for all ages and demographics.

• Prepare a yearly work plan reviewing events, programming, parks, and facilities related to how and when residents access and utilize while consistently and conscientiously removing barriers for all ages and demographics.
• Assist staff in the development and implementation of long-range recreation, community and visitor services in accordance with the Recreation Master Plan and the Strategic Plan.
• Review and update the Town’s multi-year Accessibility Plan.
• Review potential capital projects and long-range capital plans for the Town of Penetanguishene.
• Assist with the development of new and innovative programs and services that positively affect the operation of the Town of Penetanguishene. These could include, but are not limited to: infrastructure, access by all, use of community facilities, park acquisition and development, trail and waterfront development, maintenance standards, community service planning/mapping, promotion and marketing and volunteer development.
• Advocate the benefits of the event and programming services to residents of the Municipality. The advocacy will be based on the social, economic, personal, and environmental benefits.
• Liaise with the broader community to provide input and advice relating to provision of events, programs, facilities and community opportunities and services. This assistance may also include developing and nurturing new partnerships and collaborations.
• Host public meetings and consult with the community at large on major event and facility developments.
• Develop opportunities for volunteerism through supporting projects and services related to Recreation and Community Services.

Chair and Vice Chair

The Chair and the Vice Chair shall be elected from the members on the Committee.  The Vice Chair serves as Chair at the meetings in the absence of the Chair.    The Chair acts as the Presiding Officer at the meetings. 

Delegated Authority

The Wellbeing and Accessibility Committee is an advisory body only.

The Wellbeing and Accessibility Committee may incur expenditures to the extent provided in the annual approved budget.  All purchases shall be preauthorized by the Director of Recreation and Community Services or Town Clerk and approved in accordance with the Town’s Procurement By-law.

The Committee shall receive items for information, discuss related matters or make recommendations to Council.

Meetings

The frequency of the meetings shall be quarterly with additional meetings held at the call of the Director of Recreation and Community Services, Clerk or Chair. 

The Director of Recreation and Community Services or Clerk may revise the regular meeting schedule in consultation with the Chair.

Agendas

Agendas shall be made available a minimum of twenty-four hours in advance of the meeting to the Members and on the Town Website.  The Director of Recreation and Community Services, Clerk and Chair shall determine the content of the agendas.

Quorum

Quorum shall consist of five (5) members of the Committee.

Work Plan

The Wellbeing and Accessibility Committee operations and activities are directed by the Advisory Committee’s annual work plan, which is approved by Council.

Agent of the Municipality

In carrying out its Mandate, the Wellbeing and Accessibility Committee may act as an agent of the Town of Penetanguishene while acting bona fide within the limits of the authority of the Town.  No member shall incur any personal liability by reason of their participation on the Advisory Committee acting within the scope of its mandate.  Nothing in the Mandate of the Advisory Committee authorizes or empowers the Committee to incur any debt, liability, or obligation for which the Town may become liable without having previously obtained the consent of Council.

The Advisory Committee operations shall meet municipal, provincial, and federal legislative requirements that have a bearing on their operation.